Privacy Policy

Welcome to ODOX, a mobile application provided by ODOX Institute of Technology.

This Privacy Policy explains how we collect, use, store, and protect user information when you use the ODOX app.

By using ODOX, you agree to the practices described in this Privacy Policy.

1. Information We Collect

1.1 Personal Information

We collect the following data from students and staff:

• Name
• Contact details
• Educational details
• Profile photos of students and staff
• Login credentials (username and password)

1.2 Non-Personal Information

• App usage data
• Device information
• Notification tokens

We do not collect IP addresses, location data, or any financial information.

2. How We Collect Data

We collect data when:

• Users log in using their assigned username and password
• Admin uploads student or staff details
• Users update their profile information
• Firebase Cloud Messaging provides notification tokens for sending alerts

3. Purpose of Data Collection

We collect data strictly for internal academic and administrative purposes, including:

• Managing student and staff accounts
• Tracking daily classes, syllabus updates, and academic progress
• Sending academic notifications
• Improving app performance and security

We do not use user data for advertising, marketing, or selling to third parties.

4. Data Storage & Security

• All data is stored securely on our private servers managed by ODOX Institute of Technology.
• Profile photos, login details, and academic information are protected with strict access control.
• Passwords are stored in encrypted form.
• We use industry-standard security practices to prevent unauthorized access, modification, or data loss.

5. Data Sharing

We do not share, sell, or transfer any personal information to:

• Third-party companies
• Advertisers
• External analytics services

The only external service used is:

• Firebase Cloud Messaging (FCM) – to deliver push notifications

6. User Rights

Users have the right to:

• Access their personal information
• Request correction of incorrect data
• Request account deletion (subject to institute policies)

To request any of these actions, contact:

Email: odoxofficial@gmail.com

7. Children’s Privacy

ODOX is used internally by the institute and may contain data about minors (students). All such data is managed and uploaded by authorized institute staff. No data is collected directly from minors.

8. Data Retention

We retain user data as long as the user remains affiliated with ODOX Institute of Technology. Upon termination or graduation, accounts may be archived or deleted according to institutional policies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Users will be notified of changes through the app or website.

10. Contact Us

If you have any questions about this Privacy Policy, please contact:

Email: odoxofficial@gmail.com

Website: https://odoxinstitute.com/